DatarOne Private Limited, operating Vakilpedia
Effective Date: 8 July 2026 • Last Updated: 4 October 2026
This summary helps you read the policy. It does not replace it: if anything here differs from the full text below, the full text applies.
DatarOne Private Limited (“Vakilpedia”, “we”, “our”, or “us”) operates a suite of legal technology products and services, including CaseLinx, VakilCard, CourtQue, BareLEX, EvidenceHash, SignLinx, Affidavit Maker, and other software applications.
This Notice is issued by DatarOne Private Limited, a company incorporated under the Companies Act, 2013 (CIN U62099MP2026PTC086878), having its registered office at Empire Estate, Tilhari, Jabalpur, Madhya Pradesh 482020, India. The Vakilpedia platform and every product offered under it are owned, operated and controlled by DatarOne Private Limited. “Vakilpedia” is a business name and trade mark which DatarOne Private Limited is licensed to use.
This Privacy Policy explains how we collect, use, process, disclose, retain, and protect your Personal Data when you use our websites, applications, APIs, and related services.
Where consent is required under applicable law, including the Digital Personal Data Protection Act, 2023 (“DPDP Act”), we obtain such consent through clear affirmative action before processing your Personal Data.
We are committed to protecting your privacy in accordance with the DPDP Act, Google’s API Services User Data Policy (including the Limited Use requirements), and other applicable laws.
This Privacy Policy applies to:
This Privacy Policy does not apply to third-party services governed by their own privacy policies.
Personal Data means any data about an identifiable individual.
Processing includes collection, storage, organisation, retrieval, use, disclosure, deletion or any operation performed on Personal Data.
Data Principal has the meaning assigned under the Digital Personal Data Protection Act, 2023.
Google User Data means information received from Google APIs after you authorise CaseLinx to connect to your Google account.
Firm Data means case information, client records, documents, notes, billing information, calendar events and other professional information entered into CaseLinx.
We may collect:
We may automatically collect:
Payments are processed through authorised payment providers.
Vakilpedia does not store complete debit card numbers, credit card numbers, banking credentials or UPI PINs.
CaseLinx allows users to connect their Google account to enable secure authentication and productivity features.
We request only the permissions necessary to provide those features.
We use your Google account information solely to:
CaseLinx requests the drive.file permission.
This allows CaseLinx only to:
CaseLinx cannot browse or access the remainder of your Google Drive.
CaseLinx requests permission to create and manage calendar events relating to your legal practice.
CaseLinx does not analyse your personal calendar history.
VakilCard offers an optional Google Calendar connection so that clients booking an appointment are shown only the times you are genuinely free. This connection is entirely optional; VakilCard is fully usable without it, and you may disconnect it at any time from your dashboard.
We state the following plainly, because the permission Google grants is broader than the use we make of it. When you connect your calendar, Google’s consent screen asks you to authorise viewing and editing events on all of your calendars (the calendar.events scope). That is the access Google grants to VakilCard.
What VakilCard actually does with it is narrower. It queries Google’s free/busy service, which returns only the time ranges in which you are busy. It does not read the titles, descriptions, locations, attendees, or any other contents of your appointments, and it does not store your calendar events. Those busy ranges are used for one purpose: to remove already-occupied times from the slots offered to a prospective client.
If VakilCard is later extended to write a confirmed appointment into your calendar, that will be a change in use and will be disclosed here and in the product before it takes effect. We do not use Google Calendar data for advertising, for training machine-learning models, or for any purpose other than the feature you enabled it for.
Google Workspace APIs are used solely to provide features requested by users.
Google Workspace data is never used:
CaseLinx’s use and transfer of information received from Google APIs complies with Google’s API Services User Data Policy, including the Limited Use requirements.
Specifically:
For details, please refer to the Google API Services User Data Policy.
We process Personal Data for purposes including:
Where advocates or law firms upload Personal Data relating to clients, witnesses, employees or other individuals, the advocate or law firm remains responsible for ensuring they possess the lawful authority to process such information.
Vakilpedia processes such information only to provide the services requested by the user.
CaseLinx is designed for legal professionals.
We recognise that information processed through the platform may include privileged legal communications and confidential client information.
Except where necessary to provide the requested services, respond to authorised support requests, investigate security incidents, or comply with applicable law, Vakilpedia does not access, review or disclose such information.
Vakilpedia does not use your data, including:
to train any artificial intelligence or machine learning model, whether operated by us or by anyone else.
No Vakilpedia app currently sends your content to a third-party artificial intelligence or machine learning service. No Google user data — including Google Drive file contents, Google Drive metadata, and Google Calendar events — is ever transmitted to, processed by, or shared with any third-party AI or machine learning service, whether for inference, processing, or training.
If AI features are introduced in the future, we will tell you before they take effect; they will be strictly user-triggered, will operate with complete and auditable data isolation, and will never use Google user data to create, train, or improve foundational or generalized AI or machine learning models, in accordance with the Limited Use requirements of the Google Workspace API User Data and Developer Policy.
AI-generated outputs are informational only and do not constitute legal advice.
We may share Personal Data only with trusted service providers necessary to operate the platform, including cloud infrastructure providers, payment processors, authentication providers, analytics providers and communication service providers.
Such providers process data only on our behalf and only for providing the requested services.
We do not disclose privileged attorney-client communications or confidential legal documents to these providers except to the extent technically necessary for secure hosting, storage, transmission or processing of the services you have requested.
We do not sell Personal Data.
Certain authorised service providers may process data outside India.
Where applicable, Vakilpedia implements reasonable contractual and technical safeguards consistent with applicable law.
We implement reasonable security measures including:
No security system can guarantee absolute protection.
Personal Data is retained only for as long as reasonably necessary to provide our services or comply with legal obligations.
Upon account deletion:
Unpaid CaseLinx accounts. If a CaseLinx free trial or paid plan ends and you do not subscribe, your CaseLinx workspace turns read-only for 7 days. You may download your data at any time during that period. If you have still not subscribed when the 7 days end, the case data in that workspace (cases, clients, documents list, hearings, invoices and ledger, tasks, Vakalatnamas and notes) is permanently deleted, without waiting for an account-deletion request. Your Vakilpedia login, our payment and tax records, and your data in other Vakilpedia apps are not affected. Files you keep in your own Google Drive stay in your Drive.
Account deletion on request works as described above and can be asked for at any time.
Google access may be revoked at any time by:
Revoking access prevents future synchronisation but does not remove files or calendar events already created within your Google account.
Subject to applicable law, you may:
Withdrawal of consent may affect our ability to provide certain services. Where processing is necessary to provide requested functionality, withdrawal of consent may result in suspension or termination of those services.
Privacy assistance is available by contacting: info@vakilpedia.com
Where reasonably practicable, Vakilpedia may provide this Privacy Policy or an appropriate privacy notice in additional languages upon request.
Vakilpedia is intended only for individuals aged 18 years or above.
We do not knowingly collect Personal Data from children.
Vakilpedia uses cookies and similar technologies to:
Users may control cookies through their browser settings.
Where required by law, Vakilpedia will investigate security incidents and notify affected users and competent authorities as required.
Ranjeeta Yadav, Grievance Officer
DatarOne Private Limited, operating Vakilpedia
Email: info@vakilpedia.com
Address:
21, Delite Palladium
Civil Lines
Jabalpur, Madhya Pradesh – 482001
India
We acknowledge every grievance within 24 hours of receiving it and make our best efforts to resolve it within 7 days, and in any case within the time limits set by law.
If you are not satisfied with the resolution of your grievance, you may exercise such rights and remedies as are available under applicable law, including approaching the Data Protection Board of India in accordance with the Digital Personal Data Protection Act, 2023 and applicable rules.
We may update this Privacy Policy from time to time.
Material changes will be published on this page together with the revised “Last Updated” date.
DatarOne Private Limited, operating Vakilpedia
Email: info@vakilpedia.com
Website: https://www.vakilpedia.com
This Privacy Policy shall be governed by the laws of India.
Subject to applicable law, the courts situated at Jabalpur, Madhya Pradesh shall have exclusive jurisdiction over disputes arising from this Privacy Policy.